POLICIES AND OTHER DOCUMENTS THAT GOVERNING BODIES ARE REQUIRED TO HAVE BY LAW

policy_logoThe Academy Governing body is required to hold each of the following policies and other documents, as outlined below. Many of these are available on line by clicking on the numbered title.

Statutory policies required by education legislation

1. Capability of staff

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body or an individual governor.

2. Charging and remissions

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

3. School behaviour, discipline and sanctions

  • Review frequency: Head teacher free to determine.
  • Approval: Head teacher.

4. Sex education

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

5. Special Educational Needs

  • Review frequency: Governing body free to determine.
  • Approval: Full governing body.

6. Teacher appraisal

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body or an individual governor.

7. Teachers’ pay

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body or the head teacher.

 

Statutory policies required by other legislation, which impact particularly on schools (including academies and free schools)

1. Data protection – Schools are ‘Data Controllers’ under the Data Protection Act 1998.

  • Review frequency: At least every two years.
  • Approval: Governing body free to determine how to implement.

2. Health and safety

  • Review frequency: Governing body or proprietor or local authority free to determine.
  • Approval: Employer free to determine how to implement.

3. Supporting Pupils at school with medical conditions

 

 

Other statutory documents

1. Admissions arrangements

  • Review frequency: Arrangements to be determined annually. Any changes must be consulted on and where no changes are made, consultation is required at least every 7 years.
  • Approval: Full governing body or a committee of the governing body where the school is an admissions authority.

2. Accessibility statement

  • Review frequency: Every three years.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

3. Behaviour principles written statement

  • Review frequency: Governing body free to determine.
  • Approval: Full governing body or a committee of the governing body.

4. Written policy on behaviour principles

  • Review frequency: Proprietor free to determine.
  • Approval: Proprietor required to ensure that there is a written policy.

5. Central record of recruitment and vetting checks, held by Mrs. S Weems, HR and PA to Principal at the school.

  • Review frequency: Live document covering staff currently employed.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

6. Complaints procedure statement

  • Review frequency: Governing body or proprietor free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

7. Freedom of Information

The Freedom of Information Act 2000 gives a right of access to information held by public bodies, including schools (Schedule 1, Part IV), who must comply with the Act and produce a Publication Scheme (Section 19).

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to determine how to implement.

8.    Governors’ allowances (schemes for paying), We do not pay allowances, for further information contact Mrs A Thomason, Clerk to the Governing Body at the Academy.

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

9.    Home-school agreement document, a copy of this is in the Planner of every child at the school.

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

10.Instrument of government, held by Mrs A Thomason, Clerk to the Governing Body at the Academy.

  • Review frequency: Governing body free to determine.
  • Approval: Full governing body.

11.Minutes of, and papers considered at, meetings of the governing body and its committees, held by Mrs A Thomason, Clerk to the Governing Body at the Academy.

  • Review frequency: Not applicable.
  • Approval: Full governing body or a committee of the governing body as appropriate.

12.Premises management documents, held by Mr M Weems, Vice Principal at the school.

There are many aspects of school premises that require safe management and maintenance such as asbestos, fire safety and statutory testing.

  • Review frequency: please see above link.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

13.Equality information and objectives (public sector equality duty) statement for publication

  • Review frequency: Every four years and publish information annually (see below).
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

14.School information published on a website

  • Review frequency: Live – must be updated as soon as possible after a change and at least annually.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

15.A register of business interests,held by Mrs A Thomason, Clerk to the Governing Body at the Academy.

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to determine subject to the local authority scheme.

16.Register of pupils’ admission to school, held by Mrs M Masters, Admissions Officer at the School.

  • Review frequency: Live document.
  • Approval: The Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher or the Proprietor must “cause to be kept” a register. The register itself can be kept by appropriate school staff.

17.Register of pupils’ attendance, held by Mrs D Musgrove, Attendance Officer, at the school..

  • Review frequency: Live document.
  • Approval: The Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher or the Proprietor must “cause to be kept” a register. The register itself can be kept by appropriate school staff.

18. Staff discipline, conduct and grievance (procedures for addressing)

  • Review frequency: Maintained schools – governing body free to determine. All other establishments may want to include this policy but should refer to general employment law.
  • Approval: Academies – governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

19. Urmston Grammar Policy for Child Protection & Safeguarding

  • Review frequency: Maintained schools – governing body free to determine. All other establishments may want to include this policy but should refer to general employment law.
  • Approval: Academies – governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

Documents referenced in statutory guidance

There are instances where statutory guidance states that policies and procedures  should be in place. In cases where governing bodies have an obligation to have regard to this guidance, these policies and procedures should be in place unless it can be demonstrated that there is a good reason not to have them. The expectation is that the following policies and procedures will be in place:

1. Child protection and safeguarding

  • Review frequency: Annually.
  • Approval: Governing body free to delegate to a committee of the governing body, an individual governor or the head teacher.

2. Statement of procedures for dealing with allegations of abuse against staff

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to determine.

3. Statutory guidance: Dealing with allegations of abuse against staff

  • Review frequency: Governing body free to determine.
  • Approval: Governing body free to determine.

Finally, please note:

  • the drafting of school policies can be delegated to any member of school staff;
  • there is no requirement for all policies to be reviewed annually; and
  • not all policies need to be signed off by the full governing body.

 

 

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