0161 748 2875


Discipline and Sanctions

Policy Statement

1.         The Discipline and Sanctions policy exists as a means of ensuring that the ethos of the school, which encourages 'self-discipline as the best form of discipline', can be effectively promoted and deviation from the 'Guidelines for Pupils' published in the School Brochure can be appropriately corrected to the benefit of the individual pupil and the school community.

Consequently the aims of the Discipline and Sanctions Policy are as follows:

o          to create a lively sense of communal responsibility;

o          to reach a consensus among staff on the standards of behaviour, dress, courtesy and punctuality expected;

o          to maintain a system of reinforcement of these standards;

o          to maintain a method of monitoring progress.


2.         Principle items of the School Discipline and Sanctions Policy

a)        All pupils should be made aware of the school's expectations, starting from the primary liaison stage, through Year 7 induction and continuing throughout the PSE programme.  The new Year 7 intake is invited to spend a full day in school in July prior to admission; some time should be spent with their new Form Tutors.

b)        Punctuality should have high priority; it should be taught by example and reinforced by action taken against persistent latecomers.  Attendance records should be inspected regularly by Heads of School or their Assistants.  Three or more unauthorised latenesses in one week can result in School Detention and the pupil could be interviewed by HoS or AHoS to identify causes and remedies.  More than five latenesses in one half-term will result in a standard letter to parents.  In more persistent cases Late Report and/or the intervention of the E.W.O. will be necessary.  Latecomers to lessons will have their names noted and persistent offenders report to Heads of School or their assistants.

c)         Truancy will be fully investigated by Heads of School.  Parents and the E.W.O. are involved as necessary and appropriate steps taken to eliminate underlying causes.  Missed time is made up in detention either at lunchtimes or after school.

d)        Bullying and victimisation is recognised as being totally unacceptable and should be discussed openly.  Staff are trained to recognise this problem in order to deal with it swiftly and firmly.  Bullying is be dealt with in accordance with the school policy on this subject which should give details of the in-service training requirements.

e)        Unsatisfactory Dress and appearance : uniform rules are clearly laid down in the school brochure and enforced by all members of staff.  Jewellery and make-up should not be worn in school by any members of the Upper or Lower School. Sixth Formers are encouraged to dress in accordance with the guidelines issued to them. Innapropriate dress and appearance can result in the issueing of a 30 minute uniform detention. 

f)         Theft, vandalism, violence, abuses of various kinds and other such serious matters will be dealt with by HoS in conjunction with the Principal, Parents and Governors as appropriate to the individual circumstances.

g)        Sanctions:

i         Permanent Exclusion is the prerogative of the Principal and Governors and are reserved for the most serious offences. Fixed term exclusion may be recommended by the Vice Principal for agreement with the Principal. Internal exclusion is also an option available to the Principal and the Vice Principal. Exclusion might be given for abuse to staff, breaking our ‘no physical contact’ rules, bringing weapons or drugs on site and of course bullying where deemed appropriate. This list is not however exhaustive.

ii         School Detention is the strongest of the usual range of sanctions and should be given when verbal reprimands, extra work or private detentions have been of no avail.  In the case of private detention and where Faculties or Departments operate their own detention system, a pupil's failure to attend would automatically result in a school detention.  In other cases detention lasting one hour can be given by the member of staff concerned with the offence or by the Form Tutor, as appropriate.  Heads of Faculty and Heads of Department exercise a disciplinary role particularly in regard to classroom behaviour and work related problems for which a Faculty or Departmental detention may be appropriate.  The SENCO will have details of pupils with special educational needs and behavioural difficulties and will make members of staff aware of these as and when appropriate. Pupils placed in detention are be set work of a profitable nature. A member of the Senior Staff will supervise the detention system.

iii        Community Work such as picking up litter, cleaning desks or walls and clearing up in the Dining Hall may be a more appropriate punishment for anti-social behaviour.  Normally a Form Tutor or senior member of Staff should give this punishment.

iv        Daily Report, supervised by the Head of School or Assistant Headof School and signed by parents, can be used for pupils whose behaviour and/or work give cause for concern.  This can be perceived as vehicle for praise and encouragement when appropriate and should be used as a channel of communication with parents and a means of self-appraisal and target setting.

v         Late Report should be used when necessary (see 2b above).

h)        Consistency in the application of sanctions should be achieved through review and discussion by the Senior Staff. The sanction applied is ultimately a school decision as parental attitudes to discipline vary, often quite widely in their consistency, and the school has the right to set its own common and consistent standards of discipline which children can see as being consistent. It is accepted and our right that Urmston Grammar’s level of sanction and use of disciplinary measures may well not be those a parent might apply.

i)         The support and co-operation of parents should be enlisted in all disciplinary matters of a serious nature. Ultimately however the school will take the decision it views as fitting, equitable and seen to be fair by the students and staff, it is after all our workplace.

j)         Praise systems operate throughout Urmston Grammar to reward work of a very high standard, significant improvements and meritorious service to the school.  

k)        The creation of a sense of communal responsibility is a priority.  This should be in three distinct areas:

i.          community responsibility should be fostered within the school through community activities and off timetable events and visits;

ii.         opportunities offered for pupils to participate in local activities and in activities which bring the public into the school;

iii.        Pupils are actively encouraged to participate in projects of benefit to the wider community.  This will be mainly through the annual charity projects which cover a wide range of local, national and international causes.  The School Council should consider possible schemes and ventures.


All the above activities should be of manageable proportions and should be encouraged by all members of staff but the initiative should lie with the pupils.  Fund-raising activities should be encouraged and should involve pupils in worthwhile and meaningful activities.


3.         Monitoring.  All matters of behaviour and discipline require constant vigilance on the part of all members of staff but certain aspects should be highlighted as follows:

a)        punctuality should be monitored regularly through the registers;

b)        standards of general behaviour and courtesy should be observed and informally assessed by all members of staff and their impressions reported and discussed at Staff Meetings;

c)         reviews of disciplinary problems should be carried out at the regular Tutor meetings chaired by the Head of School/Vice Principal;

d)        the parents' impressions should be gathered on appropriate occasions;

e)        the active participation of pupils in maintaining high standards should be encouraged throughout the School.


4.         Dissemination

a)        The contents of this policy should be made available to all members of staff through the Staff Handbook.

b)        The contents of this policy should be made known to and discussed with pupils in tutor groups.

c)         The contents of this policy should be made known to new parents through the School Web Site.

d)        A copy of this policy should be available for parents to read on request.

 Update February 2010

Urmston Grammar

Mobile telephones/mobile electronic devices – Acceptable use policy.


Review Period: Annual  Last Reviewed: March 2014    Review Date: March 2015    

  • Students must have mobile phones* switched off during lessons, registration periods and assemblies.
  • Mobile phones should not be visible during lessons, breaks and lunchtime except in the designated areas.
  • Mobile phones must not be used to take photos/videos of other students and/or staff without their express permission.
  • Mobile phones may be used in lessons with the teacher’s permission as a tool to aid learning.
  • Action will be taken if mobile phones are used as a tool to bully, threaten and intimidate fellow students and/or staff through social network sites.


Designated areas

  • Students (Y7-11) can use their phone to play games, read or listen to music in the cloisters area, the front field or the new social space.
  • Students (Y7-11) can use their phones to play games, read or listen to music in the canteen during morning breaks.
  • Students (Y7-11) can use their phone to play games, read or listen to music in the canteen queue at lunchtime, but must put away the devices once they are being served or sitting at a table.
  • Y10-11 students can use their phone to play games, read or listen to music in their form rooms. Students in Y7-9 are NOT allowed to use phones in form rooms.
  • Students (Y12-13) can use their phones during the school day in the 6th Form Common Room and in Newton Hall at lunchtime.
  • Students (Y12-13) can use their phones to listen to music whilst they work in the LRC and Newton Hall, but the volume selected should not disturb other people.
  • NO students can use their mobile phones in the corridors, at any time.


If a student is caught using a mobile phone during the school day, outside of the above guidelines, the phone (including the sim card) will be confiscated and taken to the FINANCE OFFICE from where it can be collected at the end of the school day.

The second time a student is caught; the phone will be confiscatedand returned after 24 hours or at the latest by 3.25 pm Friday. Parents will be notified.

For students who are caught persistently disregarding the guidelines; the phone will be confiscated during the school day for the rest of that week (or the following week if the phone is confiscated on a Friday). Students will be expected to hand it in at the FINANCE OFFICE by 8.35am and collect it from reception at 3.30pm. Parents will be notified.

The school reserves the right to refuse to allow persistent offenders to bring a mobile phone to school. Parents will be notified. 

If parents need to make emergency contact with their child during the school day, this should be done via the school office on 0161 748 2875.

If a pupil is unwell during the school day, they should go to the school office where support staff will contact parents if appropriate.

* the term mobile phone includes all mobile electronic devices